Front Office Executive

RESPONSIBILITIES

• Taking of incoming calls at reception and routing to appropriate staff
• Support of staff in administrative duties including arranging appointments, taking messages, getting company and contact details, etc
• Handling of incoming / outgoing mails, couriers, faxes and printing address labels
• Attending to visitors and candidates coming to the office, usher them into meeting rooms, serve them coffee, tea, water , etc 
• Formatting of candidate resumes to be sent to clients (in Microsoft Word)
• Purchase of stationary, postage stamps, office  & pantry supplies and name cards and placing of orders in time
• Hotel & travel bookings and local transport arrangements for management/staff
• Overseeing the activities of the cleaning lady
• General office maintenance and housekeeping including liaising with building management office, electrician, contractor, etc as required
• Administration of  on-line personality tests, and providing test results to the manager
• Other ad-hoc administrative tasks as assigned
• Assist in  making outbound calls to prospects

KNOWLEDGE AND SKILL                          

• Diploma and above 
• Experience in Office Administration and/or Receptionist duties  
• Strong in MS Office with good typing skills
• Engaging personality with excellent communication and inter-personal skills
• Proven ability to multi-task, prioritize and time management   
• Must be a team player and take the initiative in creating a pleasant and conducive office atmosphere for all

If you have the talent and desire to take on this challenge and join one of the best in the industry, please email your resume in confidence to hr@kellyservices.com.sg or call Kathryn Tia at 6325 2249 for a confidential discussion.